Docs: A dynamic system of handling information

Whenever someone mentions a ‘document’, the first thing that comes to most people’s mind is a paper with a masthead and something important written out. In many cases, this explicit content is fully understood just by a select few. Also, most documents in the world are static. By static, it means that these documents do not require any form of revisions and present themselves as a written record of a fact or a set of information in general.
The Architecture, Engineering & Construction (AEC) Industry has been using documents of such kinds for exchanging relevant information. Initially, a report generated in the industry points out all the critical aspects of the project to create an outline. Due to multiple changes occurring in the project, most of these aspects keep on getting updated. To convey these updates, an unnecessary exercise of reviewing and revising the document occurs time and again. Several E-mails and Telephone calls are exchanged to make sure things are on course. Every minor detail is jotted down. These activities consume much time and, thus, a typical Word document or an Excel sheet is not flexible enough to be pummeled through such tasks.

The basic overview of multiple docs

planBIM has been developed to try and eliminate similar issues through the Docs module.

Generally designed for knowledge sharing, Docs lets users collaborate to create an extremely flexible document. Rolling out BIM Execution Plans (BEPs) would be a lot simpler for multiple collaborators from different companies.

Primarily, Docs consist of a text editing webpage with top-notch features for particular requirements. These pages are editable by various collaborators based on their access control.
The first of these features is the ability to create sections within the document. These sections can act as content specifiers for other collaborators. There is also an option to nest these parts within each other if required. The editing access on each section is controllable separately.
For any document to be interactive, there needs to be a simple procedure of attaching media files. However, this is not easy because there are not many document editing tools which possess an affinity for dynamic features. planBIM Docs work on the concept of live updates throughout a project. Live content such as 3D models or videos that take you on a virtual tour of the project can be embedded seamlessly into these Docs. There is also a feature which lets users import existing Word and Excel files while retaining their original formatting. Templates once saved are reusable for future utilisation in other projects. For a better discussion amongst each other, collaborators can post comments on the side. This comments section can also help in keeping the document on a perfect track.
When a document is ready to be published, Editors can control viewing rights for it as well as for every section within those documents. E.g., for a team of MEP engineers, the Architectural details in the Doc may not be needed for the time being. The Editor may publish the MEP specific parts for the concerned team to ease up the workflow. A Revision History is maintained for anyone to catch up with all the changes made to the document. In case of an error, one can restore the content to a specific point of time. In the subsequent iterations of planBIM, users would be able to publish their Doc templates to an online library. Therefore, these templates would act as applicable standards for the global BIM community.

Highlighting the points of a BIM meeting on Docs

planBIM Docs focusses on easing up the distribution of information to project members. The quick and responsive design of the app would allow users to save a lot of time and generate BEPs without worrying about the medium of transferring project-specific data. To experience more of this, log on to and sign up today for a free trial!
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